Accounts Payable Coordinator

Position Location: Chicago

Job Description:

Clune Construction has an immediate opportunity for a dedicated individual to join our Chicago Accounting team. The Accounts Payable Coordinator performs overall accounts payable functions including accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions and reporting. Provide subcontractor payables support to Project Accounting Group to ensure timely collection of waivers, client billings, and payments. Interested candidates should attach a cover letter and resume to this online application.

Responsibilities:

  • Enter new vendor accounts in accounting system and maintain existing accounts
  • Review all invoices for appropriate documentation and approval prior to processing
  • Sort, code, 2 and 3 way match invoices, and enter invoices in the system
  • Prioritize invoices according to cash discount potential and payment terms
  • Process check requests and perform check runs
  • Assist Project Accounting with waiver collection and subcontractor payment support
  • Assist Project Accounting with subcontractor invoice collection to ensure timely job billings
  • Audit and process credit card bills
  • Audit and process expense reports
  • Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
  • Complete vendor requests for sales and use tax compliance
  • Respond to all vendor and inter-departmental inquiries and resolve issues
  • Reconcile vendor accounts, research and correct discrepancies
  • Sort and distribute incoming mail
  • Assist in month end closing
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
  • Provide supporting documentation for audits
  • Assist with other projects as needed

Education and Experience:

  • High School diploma required: two year degree in accounting or other business field preferred.
  • 3 – 4 years of overall accounts payable experience
  • Working experience in a Microsoft environment including strong Outlook, Excel, and Word experience
  • Experience working with electronic vendor invoice workflows and electronic filing systems preferred
  • Experience working with ERP systems preferred

Core Requirements:

  • Has good knowledge of commonly-used concepts, practices, and procedures within the AP role
  • Basic knowledge of general accounting procedures and policies
  • Proficient in data entry and data management
  • Good oral and written communication skills
  • Strong attention to detail and accuracy
  • Self-motivated, able to work independently as well as with others
  • Strong organizational and prioritization skills
  • Work independently to solve problems
  • Ability to meet deadlines
  • Maintains confidentiality and uses good judgment

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